Privacy Policy

1. Scope

This Privacy Policy applies to:

Visitors and users of the Railway City Charity Car Show website (the “Site”)
Individuals who register, donate, or volunteer for the Event
Anyone who contacts or communicates with us through email or forms on the Site

It does not apply to third-party websites or social media platforms that we may link to or use.

2. Information We Collect

We collect personal and non-personal information in the following ways:

a. Information You Provide

When you register for the event, make a donation, subscribe to updates, or contact us, we may collect:

Name and contact information (email, phone, address)
Vehicle details (for show registration)
Payment or donation details (processed securely via third-party services)
Volunteer or sponsorship information
Photos or media submitted for event use

b. Automatically Collected Information

When you use our Site, we may automatically collect:

Browser type, device information, and IP address
Usage data such as pages visited and time spent
Cookies and analytics data (via tools such as Google Analytics)

This data helps us improve our Site’s performance and user experience.

3. Use of Information

We use the information we collect to:

Register and manage event participants and volunteers
Process donations and payments
Communicate event details, updates, or cancellations
Respond to inquiries or support requests
Improve our website and promotional outreach
Comply with legal and regulatory requirements

We do not sell, rent, or trade your personal information.

4. Disclosure of Information

We may share information only in limited circumstances:

With trusted service providers (e.g., payment processors, event management tools) under confidentiality agreements
As required by law, regulation, or court order
To protect the rights, safety, or property of our organization, volunteers, or participants

Any third parties handling your information must comply with PIPEDA and our data protection standards.

5. Media and Photography

By attending the Railway City Charity Car Show, you consent to the use of photographs, videos, or likenesses of you and your vehicle in promotional materials, media coverage, and social media posts related to the event.
If you prefer not to appear in media, please notify an event organizer at the registration desk.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law.
After that, data is securely deleted or anonymized.

7. Security

We use reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction.
However, no online transmission is completely secure, and we cannot guarantee absolute security.

8. Your Rights

Under Canadian privacy law, you have the right to:

Access and request a copy of your personal information
Correct or update inaccuracies
Withdraw consent to future communications
Request deletion of your personal data (where legally permitted)

To exercise these rights, contact us using the details below.

9. Cookies and Tracking Technologies

Our Site may use cookies or similar technologies to enhance your browsing experience.
You can adjust your browser settings to block cookies; however, some Site features may not function properly as a result.

10. Third-Party Links

Our Site may contain links to third-party websites (e.g., sponsors, media partners, or payment processors).
We are not responsible for their privacy practices or content.
Please review their respective privacy policies before submitting personal information.

11. Children’s Privacy

We do not knowingly collect information from individuals under the age of 13.
If we learn that a child has provided personal data without parental consent, we will delete that information promptly.